With the need for good financial record keeping still fresh in your mind, now is the time to make changes to your farm or ranch record keeping system for this year. Many programs are available to help you organize your financial information. For the past few months Nebraska Extension has been teaching how to use Quicken®, an affordable and flexible system that can easily be used for most farms and ranches. If you already have Quicken, here are five things you can do to improve your Quicken file for 2017. Archive old data.

Aug 31, 2018  In your Quicken software: From the Tools or Online menu, choose Online Payee List. In the Payees Window, click New. In the Set Up Payee window, enter the payee’s name and address. Enter the account number that the payee uses to identify you. If you do not have an account number, enter your Policy number or your name. If no matched payee is found, Quicken assigns a category to the new transaction based on the merchant code. When processing transactions that use Compare to Register (including those downloaded from a financial institution), Quicken checks for a category in the transaction during the.

If you have several years of Quicken data, you can archive the previous years by creating a Year-End Copy. Imap configuration for outlook 2016. A year-end copy allows you to keep your information without cluttering your current file by removing the data and placing it in a separate file. Note: If you archive all data, you will not be able to run comparison reports. Read complete instructions in this File Menu > File Operations> Year-End Copy. Set up automatic download from your bank.

If you are comfortable with online banking, one easy step to improve your Quicken file is to set up automatic download. To connect an existing account to your bank, simply right click on the account and select “Edit/Delete” to open the “Account Details” dialog box. Once the dialog box is open, select the “Online Services” tab, and click “Setup Now.'

These transactions will automatically post to your account. You can turn off the automatic post feature and Quicken will allow you to approve each transaction before it is posted to the account.

Update your memorized payee list. Another way to improve your Quicken file is to update your memorized payee list. Tools Menu > Memorized Payee List To edit a payee, right click and select “Edit.” This will open the “Edit Memorized Payee” dialog box. In this dialog box, you can assign a category, tag, memo, or amount that will be used every time a transaction is entered with the selected payee name. You can also remove this memorized information so that Quicken does not assign this information. For example, if your gas utility bill has a different amount every month, you can remove the memorized payment amount but keep the category and tag for the payee.